At BioFertiCol, we value your trust in our services and are therefore committed to protect your personal data with the greatest care as possible and in a fair, transparent and lawful manner. This privacy policy (hereinafter referred to as “Privacy Policy”) describes the processing of your personal data by BioFertiCol, a private limited company incorporated and existing under the laws of Belgium, with registered office at 3210 Lubbeek (Belgium), Burchtlaan 22, registered in the Register of Legal Entities of Leuven, under number 0739.879.574 and known to the VAT-administration under number BE 0739.879.574 (hereinafter referred to as “BioFertiCol” or “we”).
This Privacy Policy applies to visitors of our website https://www.bioferticol.com/ (hereinafter referred to as the “Website”).

 BioFertiCol wishes to emphasize that it consistently strives to act in accordance with:

• the Belgian Act of July 30, 2018 on the protection of individuals with regard to the processing of personal data;

• the Regulation (EU) 2016/679 of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC; and

• the Directive (EU) 2002/58/EC of the European Parliament and of the Council of 12 July 2002 concerning the processing of personal data and the protection of privacy in the electronic communications sector (Directive on privacy and electronic communications).

Visiting the Website or communicating BioFertiCol implies your explicit consent to the Privacy Policy (through disclosure of your personal data or an opt-in) and thus to how BioFertiCol collects, uses, and processes your personal data (as defined hereafter). We encourage you to read this Privacy Policy in conjunction with the cookie policy.

1.                   General

Personal data can be defined as any information that allows a natural person to be identified, directly or indirectly. Providing certain personal data is sometimes a prerequisite to benefit from our services (for example, to gain access to certain parts of the Website, etc.). In this Privacy Policy you can find an overview of the types of personal data we may request or receive from you, the purposes for which we will process this personal data, the legal basis of this processing and the storage period of the personal data, etc.

If a processing activity is based on BioFertiCol’s legitimate interest as shown in the tables below, BioFertiCol will always:

• assess the necessity of the processing activity in relation to the purpose of the processing (proportionality test); and

• assess whether you, the data subject, could reasonably expect the specific processing operation to take place, so we can estimate the possible effects of the processing operation on your fundamental rights and freedoms.

BioFertiCol always strives to minimize the impact on your fundamental rights and freedoms as much as possible. We warrant that we will process your personal data on the basis of a legitimate interest only if we are absolutely sure that a balance can be found between your rights and freedoms and our interests. If a balance cannot be guaranteed, BioFertiCol:

• will no longer process your personal data in that specific situation (for that specific purpose); or

• will rely on another legal ground to process your personal data (e.g. consent).

2.                   Processing activities by BioFerticol

A.     Concerning the use of the Website: 

DATA COLLECTION AND PROCESSING

1. COOKIES ON THE WEBSITE

Personal Data: IP-address, cookies, session information
Purposes: See our cookie policy
Legal Ground: Not specified
Retention Period: Not specified

2. COMMUNICATION WITH VISITORS OF THE WEBSITE

Personal Data: First name, surname, e-mail address, any other personal data provided voluntarily in communication with BioFertCol

Purposes: Correspondence via e-mail whether or not to respond to questions or requests

Legal Ground: To respond to a question/request of the visitors of the WebsiteRetention

Period: 36 months after the last interaction for contacts and questions/requests

3.                   Disclosure of personal data to third parties

BioFerticol will not disclose your personal data to third parties unless necessary for the performance and optimization of our services and products. For this purpose, BioFertiCol may disclose your personal data to its affiliates, payment providers, software providers, cloud and hosting partners, data centers, financial institutes and other service providers. If BioFertiCol has to disclose your personal data to third parties for this purpose, the third party concerned will be required to use your personal data in accordance with the provisions of this Privacy Policy. Furthermore, BioFertiCol may disclose your personal data:

• to the competent authorities (i) if BioFertiCol is obliged to do so by law or in the context of legal proceedings and (ii) to safeguard and defend its rights;

• if BioFerticol or the majority of its assets are acquired by a third party, in which case your personal data collected by BioFertiCol will be one of the transferred assets.

In all other situations, BioFertiCol will not sell, rent out, or transfer your personal data to third parties, unless it has (i) obtained your consent for this purpose and (ii) concluded a data processing or data transfer agreement with the third party concerned that includes the necessary warranties on confidentiality and privacy-compliant treatment of your personal data.

4.                   Transfer of personal data outside the EEA

Any transfer of personal data outside the European Economic Area (EEA) to a recipient residing or having its corporate domicile in a country not covered by an adequacy decision issued by the European Commission will be governed by the provisions of a data transfer agreement, which will contain the standard contractual clauses as stipulated in the ‘European Commission Decision of June 4, 2021 (Decision 2021/914)’ and/or other appropriate safeguards which will ensure an adequate level of data protection. BioFertiCol will in such case conduct a transfer impact assessment where required by law.

5.                   Retention period

Unless a longer retention period is required or justified by law or through complying with any other statutory obligation, BioFertiCol will store your personal data for the period necessary to achieve and fulfil the purposes of the processing activity, as described in this Privacy Policy under ‘2. Processing activities by BioFertiCol’.

6.                   Your privacy rights

In relation to the processing of your personal data you can exercise the following rights:

• Right of access to your personal data: You may always access and inspect your personal data that BioFertiCol has processed. BioFertiCol will provide a copy of these personal data on your request.

•  Right to rectify, supplement or update your personal data: You may always have incorrect, incomplete, inappropriate, or outdated personal data removed or rectified.

•  Right to erasure of your personal data (‘right to be forgotten’): In this context, BioFertiCol wishes to point out that certain services will no longer be accessible or can no longer be provided if you delete or have certain necessary personal data deleted. The request to erase your personal data cannot always be granted due to contractual or legal obligations.

• Right to restrict the processing of your personal data: You may restrict the processing of your personal data if

  • you dispute the accuracy of the data, for a period that allows BioFertiCol to verify the accuracy;

  • the processing is unlawful, and you oppose the erasure of your personal data and request the restriction of their use instead;

  • BioFertiCol no longer needs your personal data for processing purposes, but still needs them to institute, exercise, or substantiate legal claims;

  • you have objected to a processing operation and are waiting for an answer on whether your objection is well-founded.

• Right to data portability: You may obtain the personal data that BioFertiCol has processed in a structured, commonly used, and digital format so they can be saved for personal use or reuse, or to send them directly to another controller. This right applies insofar as it is technically possible for BioFertiCol to do this.

• Right to object to/oppose the further processing of personal data:

  • You may always object to the processing of your personal data for reasons relating to your specific situation.

  • BioFertiCol will immediately cease processing your personal data, unless we can put forward compelling legitimate grounds for the processing that override your interests, rights, and freedoms or that relate to instituting, exercising, or substantiating legal claims.

If you wish to exercise any of your privacy rights, contact info@bioferticol.com or send your request on which right you want to exercise to BioFertiCol by post to the address indicated below (see contact details under ‘10. Contact BioFertiCol’). If there is reasonable doubt about your identity, BioFertiCol may request additional information confirming your identify before being able to answer your question or request. 

Except when your requests are manifestly unfounded or excessive (e.g. repeated requests), you can exercise your privacy rights free of charge. 

7.                   Security of personal data

BioFertiCol undertakes to implement appropriate and reasonable physical, technical, and organizational security measures to prevent (i) unauthorized or unlawful access to your personal data, and (ii) loss, misuse, or alteration of your personal data.

BioFertiCol will store all personal data collected on-site and in the cloud with data centres in the EU.

Notwithstanding BioFertiCol’s security policy and the controls and actions it performs in this regard, an infallible level of security cannot be guaranteed. As no method of transmission or transfer via the internet or any electronic storage method is 100% secure, BioFertiCol cannot guarantee absolute security in this context.

8.                   Updates to Privacy Policy

BioFertiCol may update this Privacy Policy by posting a new version on the Website. We therefore strongly recommend that you regularly consult the Website and the relevant page of the Privacy Policy to ensure that you are aware of any amendments.

The most recent version of this Privacy Policy is always available on the Website. Any updates and corresponding change date will be explained and displayed in the Privacy Policy version history.

9.                   Links to other websites

The Website may contain hyperlinks to other websites. When you click on one of these links, you could be directed to another website or internet source that might collect information about you intentionally or through cookies or other technologies. BioFertiCol has no responsibility, liability, or ability to control these other websites or internet sources, or their collection, use, and dissemination of your personal data. You should check the privacy policies of these other websites and internet resources to determine whether they comply with the applicable privacy legislation.

10.                   Contact BioFertiCol

If you have questions about the Privacy Policy or the way BioFertiCol collects, uses and/or processes your personal data, please contact us via e-mail: info@bioferticol.com. If you prefer to contact us by post, you can so on the following address: 3210 Lubbeek (Belgium), Burchtlaan 22.

If you are dissatisfied with how BioFertiCol deals with these questions or comments, or if you have concerns about how BioFertiCol collects, uses, or processes your personal data, you have the right to lodge a complaint with the competent supervisory authority. This may be the supervisory authority of (i) your usual place of residence, (ii) your place of work, or (iii) the location of the alleged breach of the Privacy Legislation.

Contact details of the Belgian Data Protection Authority:

Data Protection Authority

Rue de la Presse/Drukpersstraat 35, 1000 Brussels, Belgium

Tel.: +32 (0)2/ 274 48 00               

Email: contact@apd-gba.be